What is a Digital Workplace? Definition, Aspects and Benefits

Numerous businesses were unrehearsed to deal with the new limits and challenges the new era brought into the light. Many companies struggled to alter their operations and get prepared for the next normal.  

Due to the current situation, the majority of businesses are trying to find new ways to keep their competitive advantage, while at the same time, keep up with the market trends. It seems that the “Work From Home” model is here to stay, as organizations will continue to work remotely after the pandemic end, too. Researchers estimate that by 2025, 22% of the workforce will work remotely. This brings into businesses’ attention new approaches and needs. Online collaboration tools play a significant role, shared files and a central data management system are necessary to perform daily tasks, and meetings should be done over online platforms. It is obvious that companies needed to develop other ways to adapt and survive the existing environment. 

After the non-stop struggle of companies to search for a solution to the situation, they discovered an alternative route with the help of digital workplaces. Digital workplaces enable businesses to continue their operation virtually.  They do so while following all precautionary measures and restrictions implemented by the government.  

The trend of the digital workplace opened new possibilities, opportunities, and most importantly, jump-started the market globally. Just to mention, Australian states were the pioneers of using digital workplaces, and currently, co-working spaces are becoming the norm. 

Digital Workplace: Definition  

A digital workplace is a cloud-based work environment that allows companies to migrate their work to the cloud and develop shared workspaces for their employees. Employees may access all apps, data, tools, and collaboration features they require.  They do this through a secure web interface from anywhere, anytime, and on any device.  

The term was used years ago to describe a vast community of virtual workplace technology. The digitalization of workplaces constantly developed throughout the years by incorporating new technologies, ideas, and the ever-changing needs of businesses. 

The Need For Digital Workplace 

Businesses must take alternate measures to survive. The boundaries of a physical office are ignored in a digital workplace. Thus, it allows for virtual information sharing and collaboration in a variety of new and productive methods. It is a linked workspace in which employees have access to whatever they require through digital technologies like digital process automation without physically visiting a workplace. 

Key Aspects Of A Digital Workplace 

Digital workplace solutions introduce the inevitable progression of the workplace.  Hence, bringing together a collection of technologies, platforms, and tools that digital employees require to generate business results and run a company efficiently. The incorporation of these methods ensured the presence of the following common aspects of a digital workplace: 

• Social and Collaborative Tools: These tools enable employees or any users to interact and share information to achieve common goals and build professional connections and relationships. Slack, Slater, Pie, Messenger, and Trello are some examples of these types of tools. 
• Cloud Storage Tools: These tools store data virtually and are usually managed by the company to regulate and grant permission to access stored data. Because of this, data can be accessed anywhere through the use of the internet. Google Drive, Microsoft OneDrive, Dropbox, and iCloud are some popular tools of this sort. 
• Video Conferencing Services: Tools that offer chat and video conferencing services allow business members to take part in online conversations, make presentations, and overall boost online collaboration. While most and most people are working remotely, platforms like Zoom, Skype, Microsoft Teams have been an essential part of employees’ business life.  
• Enterprise Collaboration Platform: An enterprise collaboration platform provides a virtual environment where teams work together to efficiently perform business tasks and processes towards operational goals. These usually cloud-based platforms include chat and video conferencing capabilities, document sharing, knowledge management tools, and other collaboration and productivity features.   

Benefits Of A Digital Workplace 

 In many firms, the digital workplace has become an integral aspect of the employee or team member experience. It’s only typical for a company to consider the benefits before building or implementing a digital workplace plan. 

 The following are some of the benefits of having a Digital Workplace: 

• It improves flexibility and productivity: Employees will be more flexible with their working schedules and work environment. Thus, enabling them to work during their most productive time and in their most comfortable place. It’s also beneficial for the company because this will drastically increase the productivity level of a team member. 
• It reduces or avoids operational costs: Water, electricity, internet, and telephone bills that eat up a material part of a company’s expenses can be avoided or minimized with the implementation of a digital workplace. 
• It provides safety: Especially during the pandemic, physical interactions are risky. With a digital workplace, you will be safe working at home. In this setup, customers can transact with the company virtually from the comfort of their homes.  Thus, protecting them from the threat of the pandemic. 
• It enhances employees experience and customer satisfaction: Within digital workplaces, team members can share ideas, ask and respond to questions, discuss business topics, solve issues, and more, faster than ever before.  This leads to better communication and enhanced collaboration. Finally, employees feel less stressed, highly motivated, and maintain a passion for their work.  When employees feel good, their performance is improving, too. Consequently, you will be able to deliver high-quality products and services that meet and exceed your customers’ expectations, making them happy.   

Comidor Digital Workplace 

Comidor offers an intelligent digital workplace where people work effectively and efficiently. Teams and users are able to view, create and complete their tasks while at the same time having a clear overview of the entire team progress. All processes, workflows, and applications are accessible in a single place. In addition, every source of data is available anytime from anywhere since everything runs on the cloud. Users can create their customized dashboards, add interactive tiles to trigger a workflow or application with the click of a button. Widgets and advanced report boards, live updates, and smart notifications create a powerful digital workplace that helps teams organize their work, from daily, routine tasks to long-term projects. Connect all your work in a single digital workplace, bring your teams together from anywhere, and smarten your work with an artificial intelligence-driven workforce and state-of-the-art automation features.   

In a Nutshell 

The digital workplace is a virtual workplace built by companies by integrating numerous software, tools, and apps to accommodate the current situation. This setup requires employees to work remotely. It is of paramount importance for businesses to implement digital workplaces to survive and go towards the digital transformation of their business. Empower your people to do their best by providing them with advanced collaboration and productivity tools. Contact us to learn how our Comidor Enterprise Collaboration Platform can make your company a wholesome working mechanism.